Timestamped transcripts
Generate searchable transcripts with speaker labels, timestamps, and review notes.
For city clerks, boards, commissions, and public agencies
Turn meeting recordings and agendas into review-ready draft minutes.
MeetingProof helps staff create timestamped transcripts, agenda-aligned records, and city-style draft minutes from public meeting video, audio, agendas, and packets.
Human review before final minutes
Source-backed timestamps
Works with existing systems
MeetingProof review workspace
Official video embed
Granicus / Legistar / YouTube / uploaded file
Agenda items
2.7Consent calendar action
3.1Public hearing
6.2Council discussion
Draft minutes
Item 2.7 — Approved. Source: 00:42:14–00:51:38 · Agenda mapped · Reviewer pendingNot a generic AI summary. Draft minutes are structured around the agenda and the city’s required style.
Not a replacement for Legistar or Granicus. MeetingProof sits on top of existing systems and makes the record easier to review.
Not auto-published. AI creates drafts. Staff reviews and approves before anything becomes final.
Product
Everything staff needs after the meeting, in one review workspace.
MeetingProof combines meeting media, agendas, packets, transcripts, and draft minutes so staff can verify the record without jumping between disconnected systems.
Agenda alignment
Map discussion back to item numbers, consent calendars, public hearings, motions, votes, and actions.
City-style draft minutes
Use city-specific templates and prior approved minutes to produce drafts in the right format.
Source-backed review
Jump from a draft minutes section to the supporting transcript timestamp and video moment.
Reviewer workflow
Correct speaker names, edit sections, approve draft language, and keep a record of changes.
Export package
Export draft minutes, transcript files, and structured meeting records for internal review.
Workflow
From link or upload to clerk-ready draft.
The workflow is designed around how public meeting records are actually created: media, agenda, transcript, review, and export.
Paste a meeting link or upload media
Use Granicus, Legistar, YouTube, direct media links, or uploaded MP4, MP3, WAV, M4A, and WEBM files.
Add or auto-pull the agenda
MeetingProof can use an agenda PDF, agenda packet, or supported meeting link to improve names, item numbers, and structure.
Generate transcript and map the record
The transcript is organized against agenda items so staff can review the meeting in context.
Review draft minutes and export
Staff edits, approves, and exports a draft package for the city’s normal approval process.
Existing systems
Keep the tools you already use.
MeetingProof does not ask cities to rip out their agenda or video platforms. It connects the public record sources into a single review layer.
Legistar
Granicus
YouTube
City-hosted video
Agenda PDFs
Audio/video uploads
Streaming-cost smart:
When video is already hosted by a public platform, MeetingProof embeds the official player instead of re-streaming the meeting. Uploaded private media can be stored securely when needed.
Security & AI governance
Built for city review, not black-box automation.
MeetingProof treats user accounts, uploads, annotations, AI outputs, logs, and resident-identifying information as protected data, even when the underlying meeting is public.
Request security materialsRole-based access
Separate city workspaces with admin, reviewer, and viewer permissions.
Private file handling
Uploaded agendas, packets, media, transcripts, and exports stay in controlled storage with authorized access.
Organization separation
Each city workspace is isolated so users only access the records assigned to their agency.
Audit trail
Record uploads, AI runs, edits, approvals, exports, and reviewer activity.
Human approval
AI creates draft transcripts and draft minutes. Staff reviews before anything is treated as final.
Source traceability
Draft sections connect back to agenda items, transcript timestamps, and video moments for verification.
Security materials available for review: security overview, data-flow diagram, AI FactSheet, subprocessor list, access-control policy, retention policy, human-review policy, and incident-response process.
Across one municipality
One workspace for every public body.
A city can manage council meetings, planning hearings, housing boards, committees, and commissions in one MeetingProof workspace — each with its own templates, reviewers, source settings, and exports.
City Council
Planning Commission
Housing Authority
Rent Control Board
Public Works
Finance Committee
Transportation Commission
Parks & Recreation
Public Safety
Boards & Commissions
Municipal meeting workspace
Admin · Reviewer · Viewer
12Meetings processed
4Minutes templates
98%Source coverage
City Council Regular MeetingDraft minutes ready
Planning Commission HearingTranscript processing
Housing Authority MeetingAgenda mapped
Why it matters
Raw transcripts still leave staff with the hard part.
Basic transcript tools
- Rough speech-to-text
- No city minutes format
- No agenda structure
- Weak source review
- Staff still rebuilds the record manually
MeetingProof
- Transcript plus draft minutes workflow
- Agenda-aligned record by item
- Motions, votes, actions, and public comment context
- Source timestamps for verification
- Exports prepared for staff review
Pilot-ready
Start with one real meeting.
Send us a public meeting link, agenda, or recording. We’ll show what MeetingProof can produce: transcript, agenda alignment, draft minutes, source timestamps, and export-ready files.