Upload agenda
Add the agenda or packet so MeetingProof knows the meeting structure, item order, and expected decisions.
For city clerks, boards, commissions, and public agencies
Turn public meeting recordings into draft minutes in minutes.
Upload the agenda and meeting recording. MeetingProof generates draft minutes, transcript, motions, votes, and action items so staff starts with a clean draft instead of a blank page.
Built for public meetings
Agenda-based drafts
Word/PDF export
MeetingProof workflow
AgendaJune 23 meeting packet
RecordingCouncil meeting video
Generate
Draft minutesAgenda-by-agenda summary
TranscriptSpeaker-labeled text
Motions & votesSeconds, votes, actions
Not YouTube captions. YouTube gives rough words. MeetingProof creates organized meeting records.
Not another blank editor. Upload the agenda and recording, then start from a structured draft.
Optional review. Use staff review by default, or add human review for complex meetings.
Simple workflow
Three steps from recording to draft record.
Upload recording
Add the meeting video or audio. MeetingProof transcribes the meeting and maps discussion back to agenda items.
Review and export
Staff reviews draft minutes, transcript, motions, votes, and action items, then exports Word or PDF.
What you get
A complete draft record package.
MeetingProof is designed for the parts clerks actually need after a meeting: not just words on a page, but structured minutes, decisions, actions, and review notes.
01Draft meeting minutes
Formatted for clerk review using your agency’s existing style.
02Clean transcript
Speaker labels, timestamps, and obvious transcription cleanup.
03Motions & votes
Motions, seconds, approvals, denials, abstentions, and flagged uncertainties.
04Action summary
Follow-up items, responsible parties when clear, and agenda-linked decisions.
05Caption files
SRT/VTT files for website or video publishing workflows.
06Public comment index
Speaker names when available, topics, timestamps, and linked agenda sections.
The key distinction
Raw AI captions are not the final job.
YouTube / basic AI transcript
- Rough speech-to-text
- Weak speaker names
- No minutes format
- No agenda mapping
- No verified motions or votes
- Cleanup still falls on staff
MeetingProof
- Transcript plus structured record package
- Agenda-linked draft minutes
- Motions, seconds, votes, and actions
- Caption files and public comment index
- Optional U.S.-based human review
- Delivered for clerk approval
Pricing
Start cheap. Add review only when needed.
The standard plan is for routine meetings. Human review is an add-on for complex meetings, backlogs, or offices that want extra help.
Trial
First meeting free
$0
One meeting sample package
Test MeetingProof with one recent public meeting before committing.
- Agenda + recording
- Draft minutes
- Transcript
- Motions, votes, action items
Self-serve
Monthly plan
$250/month
Up to 5 meetings included
For offices that want AI drafts and internal staff review.
- Up to 5 routine meetings/month
- Agenda-based draft minutes
- Transcripts and action items
- Export-ready files
Done-for-you
Human Review Add-On
$499/meeting
Human review add-on
For complex meetings, backlogs, staffing gaps, or offices that want extra help with review.
- US-based review
- Speaker/name cleanup
- Motions/votes verification
- Formatted draft package
Long meetings, urgent turnaround, heavy public comment, hearings, backlogs, or multiple boards may require a custom quote. Standard plan is designed for routine meetings, not complex legal hearings.
The point
Your staff should not be starting from scratch.
MeetingProof gives clerk offices a structured first draft from the agenda and recording. Staff still keeps final control, but the blank-page work is gone.
FAQ
Clear answers for public agencies.
Is MeetingProof official minutes software?
MeetingProof prepares draft records for staff review. Your agency retains final approval, legal responsibility, and publication control.
How is this different from YouTube transcription?
YouTube transcription is raw speech-to-text. MeetingProof produces a structured record package: minutes draft, transcript, captions, motions, votes, action items, and review flags.
What does the $250/month plan include?
Up to five routine meetings per month, each up to two hours, with AI-assisted draft minutes, transcript, agenda-linked summaries, motions/votes/action extraction, and caption exports.
When should we use the human-reviewed add-on?
Use it for public-comment-heavy meetings, planning/zoning hearings, controversial items, meetings requiring extra accuracy, or offices that want a US-based review pass before staff approval.
Can you match our minutes format?
Yes. Send a prior approved minutes packet and MeetingProof can structure drafts to match your office’s format.
Can we test it first?
Yes. The first meeting is free so an agency can see the draft package before subscribing.